9 Strategies to Secure Remote Learning Environments
26 November
As remote and hybrid learning become the norm across the UK’s education sector, safeguarding digital environments has never been more important. Whether you’re a teacher using Microsoft Teams, a school IT admin, or a parent supporting home learning, understanding how to secure remote learning environments is essential to protect sensitive data and ensure students’ safety online.
Here are 9 practical strategies to help you secure your remote learning setup — tailored for schools, colleges, and universities across the UK.
1. Use School-Issued Devices When Possible
Where budget allows, always provide students and staff with school-managed devices. These can be configured with:
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Endpoint protection
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Firewall settings
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Restricted app installation
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Centralised updates
This reduces the risks associated with personal devices that might lack adequate security controls.
2. Apply Strong Password Policies
Encourage (or enforce) the use of strong passwords and multi-factor authentication (MFA) across all platforms — particularly for services like Google Workspace for Education, Microsoft 365, and virtual learning environments (VLEs) like Moodle or Canvas.
Tip: Use password managers approved by your local authority or trust.
3. Keep Software and Systems Up to Date
Ensure all devices and applications are regularly updated with the latest security patches. Many breaches occur due to outdated software.
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Enable automatic updates where possible
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Monitor for security bulletins from software vendors
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Schedule maintenance windows for updates on shared devices
4. Segment Student and Staff Permissions
Not all users need the same access rights. Use role-based access controls (RBAC) to ensure:
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Students can’t access staff resources or administrative tools
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Teaching staff can’t alter security configurations
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Guest accounts are limited
This limits the potential damage from any compromised accounts.
5. Educate Students and Staff on Cybersecurity
Security awareness is key. Run regular training sessions on:
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Phishing email recognition
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Social engineering
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Safe internet browsing
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Data privacy
Organisations like the National Cyber Security Centre (NCSC) offer excellent, free guidance tailored for UK education providers.
6. Secure Video Conferencing Tools
Platforms like Zoom, Microsoft Teams, and Google Meet must be configured to protect privacy:
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Use waiting rooms or lobbies
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Disable file sharing unless necessary
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Limit screen sharing to hosts
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Require passwords for meetings
Regularly review settings to prevent “Zoombombing” or unauthorised access.
7. Use Encrypted Communication Channels
Ensure all remote communication is encrypted (e.g., HTTPS, SSL/TLS protocols). Most mainstream platforms have this by default, but check with your IT team to confirm.
Additionally, use encrypted email or secure messaging platforms for sensitive information such as safeguarding reports or student health data.
8. Backup Data Regularly
Whether you’re storing data on local servers or using cloud platforms, make sure:
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Regular backups are performed (daily if possible)
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Backups are encrypted
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Data can be quickly restored in case of cyberattack or accidental deletion
Cloud-based VLEs often include built-in backup tools — review their capabilities and limitations.
9. Follow GDPR and DfE Guidelines
All data processing in remote learning must comply with the UK GDPR and Department for Education (DfE) regulations.
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Use Data Protection Impact Assessments (DPIAs) for new platforms
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Only use edtech tools with transparent data policies
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Store data within the UK or in GDPR-compliant countries
Check the DfE’s approved apps list, and consult your Data Protection Officer (DPO) when in doubt.
Final Thoughts
Security in remote learning isn’t just about technology — it’s about culture, policy, and vigilance. By applying these 9 strategies, UK schools and educators can create safer, more resilient digital classrooms for learners of all ages.
Useful Resources:
Need help implementing these strategies? Many UK councils and multi-academy trusts offer IT support and training — reach out to your local education authority or digital support service.